Introduction to Our Privacy Policy
At Notarias Publicas Legal Services (NP), protecting your privacy is our top priority. As a premier provider of high-quality legal notarial services throughout the United States, we recognize and value the importance of keeping the personal, confidential information that you share with us safe and secure. We take this responsibility seriously and hold ourselves to the highest standards of privacy and data security, consistent with the full range of U.S. legal requirements (state and federal) and ethical obligations that guide professional conduct for lawyers at large. In all of our dealings, we strive to earn your trust and confidence with each engagement by being respectful of your rights and ethical duties that we have to you, and maintaining the right level of protection for your private information.
Who We Are
Notarias Publicas Legal Services is a professional notarial law firm achieving high levels of satisfaction for clients throughout the United States. Our professional notaries and legal professionals have extensive experience with a wide variety of different types of legal documents and proceedings. We have conveniently located offices near you in all US cities to serve your needs, caring for individuals and businesses alike. Professionalism, reliability, and the utmost care in our relationship with you is evidenced in all areas of our business, including how we collect your personal information. If you have questions about this Privacy Policy or your information, please contact us at (346) 464-0116 or [email protected].
Coverage of This Privacy Policy
This Privacy Policy covers the personal information collected via the website (https://notarias-publicas.com/); in person, by telephone, email, or otherwise with Notarias Publicas Legal Services. It addresses information made available to Notarias Publicas Legal Services by existing clients, former clients, and potential clients, and information that is collected due to providing legal notarial services to our clients. Our Privacy Policy also applies to any information provided by users who visit our website or submit general questions, even if these individuals are not clients of Notarias Publicas Legal Services.
The Information We Collect
To provide legal and notary services, we collect information including:
- Your identity information (e.g., name, address, telephone number, email address, date of birth)
- Identification from an official or governmental body (e.g., driver’s license number, passport number), to confirm your identity
- Supporting legal documents, agreements or records in relation to services being requested
- Financial information needed for payment information (e.g., billing address, payment information)
- Information in relation to your legal matters (e.g., the nature of your request, the names of the parties involved, the documentation you need)
- Communications and general correspondence to our office (e.g., email correspondence, telephone calls with our team, meeting notes)
- Website usage information through Internet Protocol address (IP address), web browser type, device information and interaction information with our website (i.e., analytics and cookie data)
We collect information about you directly from you, as well as information from your authorized representatives, and where possible we obtain from a public agency or third party with your consent.
Using Your Information
The information we receive is used only to assist with, deliver, and improve our legal notarial services. The primary purposes for which we use your information are:
- To determine your identity and whether you qualify for our services
- To prepare, execute, and notarize legal documents in accordance with your instructions
- To advise, inform, and service you in relation to legal matters
- To handle appointments, billing, other administrative tasks, and matters of a regulatory or compliance nature
- To comply with applicable laws and regulations or generally to comply with our professional duties
- To respond to your general or specific request, requirements, or feedback
- To optimize our web pages and service offerings through the use of such web data as may be available from the use of our websites, client feedback forms, etc.
- To prevent fraud, abuse, and in order to enable us to better protect the security of our systems
We do not use your information for marketing purposes without your explicit consent and we do not sell your personal data to unaffiliated third parties.
Legal Grounds for Using Your Information
We process your personal information based on one or more of the following legal bases:
- Consent: when you voluntarily provide personal information (e.g., contact form or appointment schedule)
- Performance of a contract: when processing is necessary for our performance of a contract with you (e.g., document preparation, notarization)
- Legal compliance: when processing is necessary to comply with legal or regulatory requirements that apply to our practice
- Legitimate interests: when processing is necessary to further our legitimate interests, provided such interests do not override your privacy rights (e.g., network security monitoring, improving our services)
How Is Your Information Shared
We respect your information by holding it in strictest confidence and sharing it only as permitted under professional ethical rules and U.S. law. Specifically, your information may be shared in the following ways:
- Among our in-house authorized notaries and legal professionals who have a need to know the information to facilitate services for you
- With outsourced service providers who perform core business functions such as payment processing, IT support, or secure document backup, and only when those service providers are contractually required to hold your information in strictest confidence and prevent its disclosure
- To government agencies, courts, or law enforcement authorities where permissible under law or regulation, or required by valid legal process
- With your consent, such as when you request that we partner with other professionals (for example: attorney or accountant) where we are working at your direction
We will not sell or rent client information to any third party under any circumstances.
Confidentiality and Professional Responsibility
In our capacity as a notarial law firm of record, we maintain the highest level of professional confidentiality required under United States law and the codes of notarial ethics. Any information you provide us in the course of seeking or receiving legal notarial services from our office is confidential and protected by privilege from disclosure to third parties except where required by law. Our office staff is educated in our best practices for preserving confidentiality. A breach of confidentiality standards will be taken very seriously and may result in strong disciplinary action up to and including termination of employment.
How We Safeguard Your Information
Notarias Publicas Legal Services takes data security very seriously and utilizes proven data protection practices designed to protect your personal and sensitive information, including:
- Safe storage of paper records, in locked filing cabinets accessible by authorized staff only
- Digital security measures such as password protection, encryption, firewalls, and secured access to digital records contained on separate servers
- Staff training on confidentiality, privacy policies, and data security best practices
- Security procedures are reviewed and updated on a periodic basis to address new challenges
- Secure document transmission methods such as encrypted electronic mail and secure document storage platforms
While we take every reasonable and, at times, industry-leading approach to making certain that you receive the highest level of data protection available, all computer transmissions or electronic records storage systems are never 100% secure. If you believe your information has been compromised, please call us immediately at (346) 464-0116 or [email protected].
Retention Policies
Your information is maintained only as long as necessary to serve the purposes for which it was collected and provided, and to comply with our legal and professional obligations. In most cases, legal and/or notarial records will be retained for a period determined by applicable state and federal statutes and regulations, which usually are not less than five (5) and sometimes more than seven (7) years after the services are completed or notarization is performed. However, a longer period of retention may be required or permitted by law. At the end of such retention period, records are securely disposed of or destroyed.
Your Rights and Choices
The client or user of Notarias Publicas Legal Services has certain rights with respect to our use of your personal information:
- Right of access: You can ask us for copies of your personal information.
- Right to rectification: You can ask us to rectify personal information you think is inaccurate or incomplete.
- Right to erasure: You can ask us to erase your personal information.
- Right to restriction of processing: You can ask us to suspend the processing of your personal information.
- Right to data portability: You can ask that we transfer the information you provided us directly to you, or indirectly to another organization in certain circumstances.
- Right to withdraw consent: Where we are processing your personal information with your consent, you can withdraw that consent at any time.
Cookies and Website Analytics
Our website employs cookies and other tracking technologies to improve site functionality and gather site usage data. Cookies are small text files placed on your device that provide us with information about site visitors in order to enhance site usability and functionality, and allow us to personalize content. We may also utilize analytics programs to capture non-personal information such as pages viewed, traffic sources, and user behavior.
You can control how cookies are used by adjusting your browser’s cookie settings. Please be aware that limiting or disabling the cookies on your computer may impair the functionality of our website. For more details, you may wish to review our Cookie Policy.
Third-Party Websites and Services
Our website may contain links to other websites or online services that are operated by third parties. Notarias Publicas Legal Services is not responsible for the information collection practices or the content of those websites. We encourage you to review the privacy policy of any site to which you link before you submit any personal information.
Children’s Information
Our services are not available for children aged under 18. We do not knowingly collect personal information from children aged under 18 without verified parental consent. If you use this Site and are a minor, then you must obtain permission from your parents or guardians. Please contact us at [email protected] if you are aware that a minor has provided us with his or her personal information without authorization, and we will take reasonable steps to remove such information.
International Data Transfers
Notarias Publicas Legal Services operates within the U.S. and maintains client information on servers in the United States. On those rare occasions where your information is transmitted outside of the United States (for example, if a client lives or does business outside of the U.S.), we will take all necessary steps to ensure that your information is handled and safeguarded in accordance with applicable privacy requirements.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time in order to reflect changes in our practices, applicable law, or technology. We will post a notice on our website and update the effective date at the top of this Policy when we make any material changes to this Privacy Policy. We recommend that you periodically review this Policy to learn about how we protect the information we collect.
How to Reach Us
Should you have any questions and/or concerns about this Privacy Policy or your personal information, you may contact Notarias Publicas Legal Services at:
| Address: | 2000 W Loop N Fwy Ste 510, Houston TX 77027 |
| Phone: | (346) 464-0116 |
| E-mail: | [email protected] |
| Website: | https://notarias-publicas.com/ |
Our representatives are here to answer your questions and assist you with your privacy related rights.
Your Privacy Rights in California
If you are a California resident, you have additional California Consumer Privacy Act (“CCPA”) rights which can include rights to request categories and specific pieces of personal information we have collected about you, request deletion of personal information (subject to certain exceptions), and request to opt out of sale of personal information. Notarias Publicas Legal Services does not sell personal information. You can exercise your rights under the California privacy laws by contacting us at (346) 464-0116 or [email protected].
Notice of Breach of Data Security
In the rare event of a data security breach that requires notice of the breach to you under applicable federal or state law, we will provide such notice as required by law. That notice will describe the breach, the information involved in the breach, our response procedures, and suggestions on how you can protect yourself. We take security very seriously and consider it vital that we serve our customers’ needs. When incidents do occur, we conduct thorough investigations and implement corrective measures.
Your Obligations
Despite our commitment to your privacy, you also are responsible for keeping your information private. Take special care to ensure that any information or documents you send to us are accurate and sent through secure means. Do not send your passwords or sensitive information to unauthorized parties. Also be sure to contact us immediately at (346) 464-0116 or [email protected] if you believe that someone has obtained unauthorized access to your account or to information which you have provided us.
Our Data Protection Officer and Governance
Notarias Publicas Legal Services has designated a Data Protection Officer (DPO), who is charged with the responsibility of all our privacy legal compliance and data protection policies. The DPO coordinates the oversight of how we handle your data, ensuring all practices are in accordance with legislative demands and industry standards. Any specific questions or data protection concerns you have with respect to our firm should therefore be directed to our DPO at: [email protected].
How We Use Personal Information
Particular legal matters require collection and storage of sensitive data, such as social security numbers, financial accounting numbers, or sensitive health data. We treat all sensitive data with the utmost attention to security and confidentiality and take further precautionary measures as necessary. Access to sensitive data will be restricted to staff members who have a business reason for obtaining the data, and sensitive data is not disclosed except when required by law or when explicitly approved by you.
Publicly Available Information and Client Communications
At times, we may seek your consent to utilize your feedback or testimonial for marketing purposes. We do not publish personally identifiable information without your explicit consent. You retain the right to revoke your consent at any time by reaching out to us at [email protected]. Testimonials are evaluated to ensure compliance with our privacy and professional standards. To see what our clients are saying, visit our Testimonials page.
Privacy Notice for Business Clients
We not only serve individuals who require legal notarial services, but also business clients. We obtain information concerning client representatives, corporate documentation, and certain other business-related materials so that we may render our services. All such business-related documentation is handled with a high degree of security and confidentiality just as for individual client data. Our contractual and legal obligations to protect the confidentiality of sensitive business information apply no less so than for individual clients.
Disputes and Complaints
If you think that your private rights have been violated, Notarias Publicas Legal Services requests that you immediately raise the issue with us at [email protected] or (346) 464-0116. We will investigate and address your complaint promptly. If you are still not satisfied, then you may be entitled to raise a complaint with the relevant authority for your jurisdiction.
Commitment to Ongoing Reform
Privacy protection is an iterative process. We are constantly reviewing legislative changes in the data protection landscape, technology, and other professional best practices to ensure our Privacy Policy remains relevant and valid. Team members undergo periodic training to help them keep abreast of the latest requirements and to reinforce our internal culture of privacy and security.
Your Privacy and Security Partner
With Notarias Publicas Legal Services you can have confidence that your personal and legal information will be treated with honesty, care, and the highest level of professionalism. Our commitment to privacy is central to our more comprehensive goal of providing professional legal notarial services throughout the United States. We appreciate that you trust our firm with your legal needs and we look forward to offering you these services in the best manner possible.
Contact Us for More Information
If you have further questions about Notarias Publicas Legal Services privacy practices or would like to discuss your legal notarial services needs or questions, please contact Notarias Publicas Legal Services at:
| Address: | 2000 W Loop N Fwy Ste 510, Houston TX 77027 |
| Phone: | (346) 464-0116 |
| E-mail: | [email protected] |
| Website: | https://notarias-publicas.com/ |
Contact us now to find out further information on how we can meet all your legal and notary services requirements. For direct inquiries, you may also use our Contact Notarias Publicas page.